Wedding Concepts - Exclusive Wedding Coordinators in South Africa

Every moment of your wedding day must be magical; a seamless fountain of memories filled with colour, taste, aroma and touch that, naturally and beautifully, flows into marriage.

As a specialist wedding coordinator based in Cape Town, South Africa, we at Wedding Concepts help turn the wedding dreams of discerning couples into stylish realities. From finding your exclusive wedding location at one of the Cape’s world-renowned wine estates, in nature reserves, at luxury hotels or on the pristine beaches of our two oceans, Wedding Concepts coordinates distinctive celebrations that will always be remembered and reminisced.

Our boutique style business focuses on a select number of handcrafted weddings each year and prides itself on a highly individual service and an excellent working knowledge of the industry.

We are inspired by your vision and ideas, and together with our handpicked network of the Cape’s finest suppliers, we conceptualise and design your wedding to your unique personalities and style.

Besides taking care of all preparations, Wedding Concepts’ dedicated team of professional and internationally experienced wedding coordinators ensures a flawless wedding day set-up, co-ordinates suppliers, lines up the musicians, makes sure you’re on time, gathers loved-ones for photographs, runs through the schedule of events one final time and calms the nerves. Wedding Concepts takes care of absolutely everything. Your role at your wedding is to be enchanted and enthralled. Our dedicated role is to ensure that you are.

Wedding Concepts also offers specialised coordination for intimate weddings of between 2-20 people.

FIRST STEPS:
After the initial contact, a list of questions will be sent via e-mail to assist us in getting to know you and your vision for the day. This information will allow us to assess your preferences, the size and the style of your wedding celebration. Thereafter we will be able to draft a detailed proposal for you, outline our fees and help you budget for all services & suppliers required.

• Assistance in selecting and carefully matching a ceremony and reception venue to the couples unique needs and ideas
• Providing quotations & budget updates for discussion & approval as we personalise the wedding arrangements
• Setting an action plan and ultimately arranging a schedule of timing for the day
• Selecting a Minister or marriage officer
• Assistance with obtaining quotes, booking and briefing all service providers including: decorators, florists, lighting experts, cake makers, photographers, videographers, musicians, transport, graphic designers, printers, dress makers, hair stylists, make-up artists, etc.
• Conceptualisation and design of décor, structural elements, flowers, lighting and the overall ambience
• Design of a wedding web site and email communication (if required)
• Printing of all stationery including invitations, menus, order of service sheets, seating plans and place cards
• Advising on menus, suitable culinary choices and bar facilities
• Selecting individualised welcome packs, gifts and favours for you and your guests
• Arranging & booking pre & post wedding accommodation & leisure activities
• Personally overseeing all arrangements at the venue on the wedding day

ACTION:
An action plan and time plan will be drafted that provides all parties involved with guidelines for the months ahead. We liaise with the venue and all suppliers on your behalf, hold regular briefings and arrange for mock-ups of the décor as well as a menu tasting.
We believe that the success of each wedding we execute relies on the compilation of the perfect “team” that has been carefully matched to your individual needs. We pride ourselves in combining our passion with a wealth of experience in the industry, a diverse range of skills, and a select group of the Cape’s best suppliers to help us achieve our standard of excellence as the Cape’s leading coordinators.

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